Adventures of online presence have changed the whole game into professionality. Before inviting someone, you must first impress them by using the right tone of invitation.
Today, email is a popular way of sending invitations. But envelopes still have value because they show your love and exclusive invite toward a present surprise.
However, if you are inviting friends or relatives to a function or running an envelopes business, the best printers for envelopes are essential to show your professionalism and the tone of the special day.
Your envelope should look more professional than the letter because you know “The first impression is the last impression.”
Sometimes, if you plan to invite many people, writing each envelope by hand will be very hard. In such cases, the printer can make your work easy.
The printer you purchase must be able to handle envelopes and produce excellent graphics.
There are many best printers for printing envelopes, but every printer cannot produce quality results.
When searching for envelopes printers, you have to consider many factors. You’ll need to consider what budget you can afford and how much space you have for your printer.
Every printer has its features and customization structure. You have to keep every point in your mind before making a selection.
To make things easy for you. Our list contains different printers for different purposes.
Our listed printers are suitable for all printing purposes. We highly focus on quality and extra features that will take your envelopes to a new level.
Comparing Top 5 Best Envelope Printers
If you are in a hurry, the comparison table will make it easy to choose the best printer for printing envelopes within a few minutes.
We recommend you go through our review section to learn more about these remarkable devices if you have time.
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Reviewing 5 Best Printers for Envelopes In 2023
Let’s highlight the impressive features to know which one of these envelope printers suits you best.
1. HP OfficeJet Pro 9025 | Best Printer For Printing Envelopes [Editor Choice]
HP Printers are a top hit of the year. Officejet Pro 9025 has brought complete freedom to the printing world.
The 9025 model is a flexible and versatile device for small to medium businesses that want speed and various features.
Printing on envelopes, glossy photo paper, card stock, labels, and transparencies are like a fingertip for HP 9025. Some other features for envelopes and print media will surprise you.
Let’s highlight the exciting features;
First, it is an all-in-one printer that can print, scan, copy, and even fax, which is incredible for offices or individuals.
These multi-features are not crucial for envelopes, but they can save you a lot of money instead of buying each device separately.
All-in-one features bring the essential paperwork tools into one toolbox. Thus, you will have full power while dealing with papers.
The faster a printer plays, the better it will be. The HP Officejet offers an impressive speed of 24 pages per minute for black and 22 pages per minute for color.
Besides speed, the printer has a dual 250-sheet input source that is good for small-to-medium offices.
If you want to automate your work, an Automatic document feeder can help.
The printer supports a 35-page automatic document feeder (ADF). It means the printer will automatically feed paper to save you time instead of doing it manually.
Another fantastic feature we liked is that the ADF supports two-sided operations on all-in-one functions.
However, HP offers freedom for offices to organize their documents promptly.
Thus, they are making wireless printing even better by introducing you to HP Smart App.
The Smart App allows you to control the printer from your Smartphone.
The APP is available for Android, iPhone, and Tablets.
It’s effortless to start using it, all you have to do is install it, and you will be ready to use it like a pro.
Since the printer offers mobile printing, you will be thrilled to hear that your Smartphone’s functions, such as scanning, printing, copying, and faxing are under control.
The App also allows you to monitor the ink levels.
The product is eligible for HP Instant Ink. This will allow you to track the ink levels.
Whenever it reaches a specific point, it automatically generates an order for the particular ink.
The automatic order saves up to 50% ink, and you don’t have to worry whenever the ink runs out.
The smart App is intelligent, allowing you to print or scan your documents to cloud services.
You can take a print from email; that is a must-have feature for a business owner that wants to print specific documents.
That was all about mobile printing.
Wait! It is not only applicable to mobile printing.
It has a 2.6-inch color touchscreen display allows you to navigate through its features quickly.
The control panel allows you to create customizable shortcuts for your most recently used operations.
HP OfficeJet Pro 9025 is not just limited to printing but also has all the scanning abilities that a scanner carries.
It allows you to scan your documents 2x faster than its sibling 9010 series.
You can edit the scanned documents from the control panel or HP Smart App. You can also send scanned documents to emails and cloud storage like google drive or dropbox.
HP OfficeJet Pro 9025 is not just a printer but a dedicated solution for every type of paperwork.
It is a complete toolbox based on several features to help your business stand out.
It works wired or wireless and offers you security options to make your printing secure.
The printer is voice-activated and supports Google Alexa and Cortana.
If you want a printer that offers almost every feature for envelopes and produces excellent graphics, our Top Pick (HP 9025) will obey your demands.
2. Epson WF-7710 | Best Wide-Format Printer for Envelopes
Epson 7710 is a wide-format all-in-one inkjet printer producing impressive graphics with high speed.
It is fast as it can print up to 18 monochrome pages per minute and ten color pages per minute.
The printer produces borderless printing and supports documents of up to 13 by 19 and scans documents up to 11 by 17.
A wide format printer can help to secure your future. You don’t have to replace or purchase another whenever you need larger prints.
The primary input source accepts up to 250-sheet at once.
However, the second rear feed can enhance your workflow for particular print media like glossy, matte, cardstock, etc.
We like the 250-sheet tray because it can hold up to 20 sheets of photos and 10 envelopes at once.
- You might be interested: 7 Best 11×17 Printers.
Furthermore, you can take advantage of auto two-sided printing, scanning, copying, and even faxing.
Workforce 7710 is the only printer in our list of the best printer for envelopes that perform duplex operations on the all-in-one features.
If you want to speed up and automate your envelope’s work, a dedicated 35-sheet auto document feeder can help feed papers for processing.
Printers require a lot of power to run, but Epson printers use up to 80% less energy than color laser printers.
The machine offers you wired and wireless printing. Wireless connections enable smartphones like iPhone, Android, iPad, and tablets.
Two connectivity options for making a wireless connection, i.e., Wi-Fi direct and NFC.
For a Wired connection, you must use a USB cord or ethernet.
Wireless printing is only possible from a phone. In this case, a 4.3 color touch screen display will direct printing.
The color touch screen display is pretty large and bright.
Firstly, Epson Workforce WF-7710 provides stable and high-quality graphics of 2400 DPI worth reviewing.
Secondly, it supports large print sizes and scans large documents.
It is not just applicable to printing but also a dedicated scanning tool.
We have seen a few printers that offer wide-format scanning with an excellent resolution like the workforce 7710 has 4800 DPI.
You can save a lot of energy because the Epson will use less power and do much work to please you.
Nothing is better if you need a robust, wide format printer, scanner, and copying solution for envelopes or other print media.
3. HP OfficeJet Pro 9015 | Best Envelope Printer [Editor Pick]
HP 9015 offers the same feature as the 9025 series, but the 9025 model has higher specifications.
The 9015 model is a business tier and competitive printer for small to medium offices. It has a lot of power to integrate your work faster.
It is an all-in-one printer that can solve your entire printing needs, scanning, copying, and faxing.
The HP printer has a smaller footprint; thus, it will easily fit your desk.
Besides that, the inner structure is designed with a faster processor that helps print 22 pages per minute for black and 18 pages per minute color documents.
There is only one input tray that accepts 250-sheets.
However, the tray accepts up to 30 envelopes at once. Still, you need to remove all other papers before making them ready to print your envelopes.
If you plan to print color pages, 9015 will quickly fulfill your requirement because it produces excellent graphics for envelopes.
It features a 35-pages automatic document feeder, which can help to organize your documents like a pro.
With ADF, you don’t need to feed your tray manually; the printer will take care of it.
The fantastic thing about 9015 is that it supports a duplex automatic document feeder and scanning.
The printer is a complete online tool for multi functionalities to organize every document easily.
Innovative tasks are essential in giving you easy access to your documents from only cloud services like google drive, dropbox, and many more.
In this, the 2.6 color touch screen makes it easy to navigate through the excellent features.
However, like the other models, this also has a feature for creating shortcuts for your most frequently used operations. It does nothing but helps save your time instead of everything from the start again and again.
Hence, this is pretty useful for non-techy people; you can call a technician to guide you and set up a custom function for the most frequently required operations. You can use them again without setting up everything from the start.
The model has excellent printing compatibility with Smartphones.
It has an App called HP smart App. You have to install it on your Smartphone; you can access a massive collection of unique features.
The App helps to access all the features of smartphones. Also, it traces the level of inks.
Like 9025, this printer is eligible for HP instant ink.
The HP offers an excellent self-healing Wi-Fi feature as far as wireless connectivity is concerned.
It will detect connectivity issues, and whenever it disconnects, the printer will try different algorithm attempts to make a connection again.
HP OfficeJet Pro 9015 is a go-to model for envelopes. It has a complete set of tools to increase work efficiency and take your printing level into an intelligent world.
It ensures the security of your documents and wireless printing.
However it lacks a second paper tray, but it has almost everything you will need for envelopes or any other print media if you look from the other side.
The purchase and running costs are reasonable, and the device is fast.
However, it is also a voice-activated printer with great features and excellent graphics.
The HP 9015 is a standard printer, and the 9025 is an advanced model with a higher specification.
9025 has a high printing speed and a larger monthly volume.
- Also Read: Top 7 Best Crafting Printers
4. Brother MFCL2710DW | Best Monochrome Printer for envelopes
Brother is a perfect printer for black and white documents. Some are also good for color prints, but this printer is only a dedicated tool for monochrome.
The MFC-L2710DW is a black and white laser printer for home-based offices and small businesses.
Brother will always stand first because of its speed, high quality, and reasonable prices whenever you search for the term monochrome.
The model delivers world-class Print with a speed of 32 pages per minute. Thus, it is the fastest printing speed in our list of the best printers for envelopes.
Besides, it performs very well and produces high-quality prints, copies, scans, and fax.
It has a powerful and flexible single input source of up to 250-sheets that is adjustable according to your paper type.
However, the manual feed tray allows you to handle high standard and independent print media such as envelopes, labels, plain and card stock, etc.
It is also the only model in our list with a 50-sheet automatic document feeder.
The ADF will save time by speeding up and dealing automatically with multifunctions.
It provides three central connectivity options such as Wi-Fi and Ethernet.
The Wireless connection will allow you to print wirelessly from your Smartphone.
Instead, if you need a wire connection, then the USB port will help.
With Brother, you don’t need to take tension about Toners.
Innovative technology helps to detect the toner level.
Whenever it reaches a specific level, it will automatically generate an order on amazon.
Also, they have an option called Toner save mode. It helps to keep toner costs by using as few toners per Print.
There are many good things, but its running costs and lack of essential features may make one think twice before purchasing.
Small to medium-volume printers are less expensive, but the running cost might be high. Like, the operating cost of MFC-L2710DW is 3.5 cents per page.
The phenomena are simple and relatively straightforward; toners are always expensive compared with ink cartridges. Hence, the more you print, the more you spend.
It supports duplex printing only.
Thus, the model cannot perform two side-scanning, copying and faxing, and automatic document feeders.
If you keep the downside on the other side, this is an excellent printer for black and white.
It produces well-shaped and bold text for business documents. Also, the speed is very high, which will help you save time.
The model has everything from the standard input source to automatic document feeding.
It is a monochrome, aka black and white printer. Thus, you can’t print color pages.
However, If you need a competitive business printer for black and white printouts, then Brother MFC-L2710DW is an excellent and best laser printer for envelopes.
If you want the same feature but higher printing volume, print speed of up to 36 pages per Print, and support of two side-scanning, copying, and faxing, then Brother MFC-L2750DW is Another flexible printer to consider.
5. Canon PIXMA iP2702 | Best For Basic Printing
Canon is becoming popular not just for cameras but for printers too.
They have several excellent models for photo printing, but sadly most of them don’t support Envelopes. However, several models are performing very well.
The Pixma iP2702 is a dedicated inkjet photo printer for borderless printing.
The print speed per page is relatively slow for an average printer, but it’s still pretty good for a photo printer.
The print speed for black and white is up to 3 pages per minute and 2 pages per minute for color documents.
You can imagine the print quality from Fine technology and chromalife ink system.
These technologies use quality ink cartridges to deliver their best performance using the correct colors.
The 4800 x 122 color resolution defines the real struggle of high-quality pictures.
Indeed, the resolution of black and white is 600 x 600.
Such combinations of the highest resolution make this an excellent choice for color and monochrome prints.
Furthermore, the color technology delivers crisp, sharp, bold text and images lasting over 100 years (average for all color printers). Most businesses will accept the text quality.
The model has auto Photo Fix software. It’s pretty useful because it will automatically adjust and correct your photo on the paper to ensure it prints correctly.
Canon PIXMA iP2702 is the best entry-level printer for beginners because it costs less and produces average graphics for most documents.
However, it lacks essential features like an automatic document feeder, wireless connectivity, and automatic duplex printing.
I want to clarify that this printer only prints through a USB connection. That means this does not have any wireless connectivity features.
You can’t accept high-quality graphics and business features.
Also, it has only basic control buttons and no touchscreen display.
You may consider it if you are a beginner and need an introductory printer that costs less but produces average graphics for photos.
Otherwise, if you own a home-based office or business and need more features like duplex printing, ADF, color touchscreen display, wireless or phone printing, and a well-organized system for your documents, your choice should be HP 9025 and Epson WF-7710.
How To Choose The Best Printer For Envelopes
Envelopes come in different shapes and sizes, but they all have one thing: they need to be beautifully printed.
Whether printing invitations for a formal event or thank-you cards for your wedding guests, you’ll need a printer that can handle your task.
But with so many printers on the market, how do you know which one is right for you?
Here are a few things to consider when purchasing a printer for envelopes:
1. Inkjet Vs. Laser Printers
The first thing you need to decide is whether you want an inkjet or laser printer.
Inkjet printers are typically more affordable than laser printers, but they don’t print as quickly.
Laser printers are faster, but they’re also more expensive. If you’re printing a large number of envelopes, a laser printer might be a better option.
However, laser printers don’t produce vibrant and vivid colors as inkjet printers.
Inkjet printers are best suited when you want high-quality prints with excellent color accuracy.
Laser printers are great for printing text or basic images. They are widely used in offices that require high-volume printing.
On the other hand, Inkjet printers use ink to generate bright images; they are primarily used in a home office or for personal use because of their lower printing volume.
So, consider your budget and printing volume to help you select between inkjet and laser printers for envelopes.
Since laser printers are expensive to purchase, they have cheaper operating costs and Print much faster. If you print many envelopes daily, then a laser printer is best for envelopes.
But if you often print a few envelopes for special events, inkjet printers are great, but they have a slower printing speed and higher cost per Print.
2. Printing Speed
How many envelopes do you want to print in five minutes?
A slower printer will suffice if you’re only printing a few at a time.
But if you need to print dozens or even hundreds of envelopes in a short time, you’ll need a printer that can handle the task.
The print speed is measured in pages per minute (ppm). The faster the printer, the more expensive it will be.
Now it’s up to you how much you want from your printer; if you are looking for a faster printing machine, you should choose one with a higher ppm.
So you should decide how many envelopes you want to print per minute and how fast you want to print them. This will help you pick the right speedy printer for your requirements.
3. Print Quality
When it comes to envelopes, you’ll want a printer that can produce sharp, clean text and images with excellent color accuracy because you know the first impression is the last impression.
And you don’t want your envelopes to look blurry and unprofessional.
Not all printers are created equal when it comes to print quality.
If you’re printing envelopes for a formal event, you’ll want to ensure your printer can produce graphics with enough vivid details.
On the other hand, if you’re just printing a few envelopes for your personal use, you can get away with a less expensive printer that doesn’t produce such high-quality prints.
The print quality depends on the print resolution of the printer, which is measured in dots per inch (dpi). The higher the dpi, the better the print quality will be.
But remember that a higher dpi also means a slower printing speed, so watch out and balance these two most important aspects when purchasing your first printer for envelopes.
Also, you must render your envelope files with a minimum of 300 dpi for the best print quality.
So you should use a printer that can print at least 300 dpi or more for higher results.
4. Envelope Material
Not all printers can handle all types of envelope materials.
If you’re printing on thicker paper or cardstock, ensure your printer can handle it.
There are a few different types of envelope materials that you can choose from, including paper, cardstock, and cloth.
Paper is the most common envelope material and comes in various colors and textures. Cardstock is a thicker paper perfect for printing invitations or greeting cards.
And cloth envelopes are typically used for formal events, such as weddings.
Now, you should choose a printer that can handle your envelope media without causing harm to your printer.
Do you need to connect your printer to a computer? Or do you want a standalone printer that can print directly from a memory card or USB drive? Consider your connectivity needs when purchasing the best printer for envelopes.
Some printers require a computer connection, while others can print directly from a memory card or USB drive.
If you need to connect your printer to a computer, make sure your computer has the appropriate ports. If unsure, check the printer’s specs or ask a salesperson.
On the other hand, if you want a standalone printer that can print directly from a memory card or USB drive, make sure the printer has the appropriate slots for those devices.
Also, if you want to print from your mobile phone, you should check for connectivity options such as Bluetooth, Wi-Fi direct, and Airprint technology that will allow you to print wirelessly from your printer.
Most users often prefer a wireless printer because it eliminates the need for wires and the taunting process of cable management.
6. Operating Costs
One of the most important factors to consider when purchasing an envelope printer is the operating costs.
You’ll have to find out the cost of replacement ink cartridges or Toner and the cost of paper.
Because sometimes, the initial cost of inkjet printers might be lesser, but the ink cost can be higher. This means the printer will recover more maintenance costs than the initial purchase cost.
The bottom line is that you don’t want to spend more money on operating costs than you need to.
7. Paper Holding Capacity
The amount of paper a printer can hold at one time is known as the printer tray.
If you need to print many envelopes at once, you’ll want a printer with a sizeable paper-holding capacity tray. This will minimize the number of times you have to refill the paper tray.
Some printers have multiple paper trays, which is ideal if you need to print many envelopes.
But, a printer with a 250-sheets holding capacity will also suffice your needs if you don’t want to print a lot at once.
However, when choosing an envelope printer, you must ensure that you pick a printer with a dedicated envelope tray that will only use for handling envelopes.
8. Few Extra Features:
Here are the few most important features that can make your envelope printing even easier:
All-in-one printers are popular because they offer a variety of functions in one device.
They typically have a printer, scanner, and copier all in one. This can be helpful if you don’t have the space for multiple devices.
And all-in-one printers often have duplex printing capabilities, which means you can print on both sides of the paper. This can help you save time and money.
Borderless printing is a feature that allows you to print on the edge of the paper. This can be helpful if you want to create cards or invitations with a borderless design.
When printing envelopes, ensure the envelope size is compatible with the borderless printing feature. This is also perfect for printing photos or images you want to frame.
Duplex printing will allow you to print on both sides of the envelopes. This can help you save time and money.
Automatic Document Feeder (ADF) allows you to scan or copy multiple pages simultaneously. This can be helpful if you need to scan or copy a lot of envelopes at once.
But, not all printers come with an ADF, so check the specs before buying.
Dedicated Mobile App
Most wireless printers come with their own App for controlling the printer. However, very few models have a dedicated setting for handling envelopes.
This will allow you to customize your envelopes before you print them.
The App will allow you to easily design and print your envelopes without special software.
So if you want something like this, choose the printer with a user-friendly interface and various templates to choose from, and edit them before printing.
When looking for the best printer for envelopes, be sure to keep consider the factors mentioned above! This way, you can be sure to find the perfect option for your needs.
FAQs – Frequently Asked Questions
What are the best printers for envelopes?
The Best Printers For Envelopes are the ones that produce high-quality envelopes with less ink, time, and effort.
The Best Printer allows you to print colorful envelopes without using expensive ink cartridges or toners.
There are various Printers For Envelopes that can meet the needs of every business, small or large.
Here are the three best printers for envelopes:
Q: How do you print on envelopes?
There are two ways to print onto envelopes. The first way is to use a printer that has an envelope feeder. This allows you to insert the paper and have it fed into the machine for printing in one go, saving time and effort.
The second way is called drop-on-demand technology which involves putting ink cartridges on top of the envelope and then pressing a button when the ink is dry.
What is the paper size for an envelope?
Paper size mainly depends on what you’ll use the printed envelope for. If you’re printing the envelope to enclose and mail a letter, an A5 paper is best.
If you’re printing the envelope to enclose and mail a letter, an A-size sheet of paper is good.
The Best Paper Sizes for Printing Envelopes are;
A3 – Best suited to envelopes around two times larger than an A4 cut of paper.
A4 – Best for envelopes equal or slightly smaller to A4 paper (like 1/3 of a sheet of foolscap).
A6 – Best suited to lining up with the address line and unsticking stamps when folded more than twice before sending a post from abroad.
Foolscap is best suited for envelopes larger than an A-size sheet but smaller than two sheets.
Legal size paper – Best suit where it’s possible that some words may be lost in the fold or if there will be a lot of folding.
However, you can use different-sized envelopes with certain letter-size documents. So before printing documents, make sure you know the size of your envelopes so that you can use the paper size that will fit in your envelope.
Where can I find a printer that has a tray specifically for envelopes?
Try to find a printer with the envelope feeder as one of its features. All the printers listed above meet the requirements for printing envelopes.
Are laser printers better than inkjet printers for printing envelopes?
Laser printers are better for printing envelopes because they provide more reliable output, faster sorting, and more economical supplies.
Laser papers are specifically designed for laser printers so that less moisture can seep through the paper jams, and fibers break down slower than printer paper.
Inkjet printers are not as practical for making multiple copies of an envelope’s contents.
The quality tends to suffer from each subsequent copy of the original.
In this case, your laser printer is the way to go!
The critical point is that inkjet printer paper won’t generally work well in a high volume environment because it’s heavier than laser papers; it may sag when fed, or jamming will increase- both problems caused by too much moisture permeating the fibers.
However, if high-quality graphics are your goal, inkjet printers are the way to go, but laser printers also produce vivid graphics.
We have presented you with a list of the best printers for envelopes and invitations. We are sure you will have enough knowledge to consider which one suits you best.
The more quality printer you need, the more you have to pay. We always recommend having a better plan and getting something like a solution for the future.
You don’t know when you need something else to print, so our list is about envelopes. Still, some printers are compatible with almost every print media.
Our top pick HP OfficeJet Pro 9025 and WF-7710, will surely make your day if you are still confused.
You purchase envelope printers or any other product depending on your requirements.
Before selecting, you should double-check whether the printer accepts the size of the envelopes you will use to print often.
I hope you will be clear about what you need and what you want. If you have any questions or suggestions, don’t hesitate to reach out to our experts for opinions and answers.